The Covid-19 pandemic made companies across the globe realise two seemingly contradictory facts: not all business travel is essential; and business travel is still very much essential. As business travel has resumed – and boomed – post-pandemic, many corporate travel managers continue to grapple with these two truths: what inter-regional and international business can actually be conducted virtually, and what business needs to be done in-person?
A key consideration in this decision is the company’s onus to reduce its environmental impact to align with corporate social responsibility goals. If the answer is “yes”: inter-regional and/or international travel is necessary, corporate travel managers then need to assess whether their policies are aligned with environmental sustainability across the value chain. Here are 10 ways corporate travel managers can do just that:
If air travel is required, book non-stop flights. Take-offs and landings are responsible for the majority of a plane's carbon emissions, so reducing the number of flights can significantly lower the environmental impact.
If it’s a multi-stop business trip, utilise data analytics to optimise travel routes, choosing the most direct and fuel-efficient options. This planning should also include scheduling multiple meetings in each destination on a single trip to reduce the number of flights and/or car rentals needed.
Where feasible book train travel instead of flying, as rail travel typically has a lower carbon footprint. For shorter distances, insist on electric or hybrid vehicles for car rental. If flying is necessary, select airlines that are committed to reducing their carbon emissions through sustainable aviation fuel and/or carbon offset programmes.
Seek out and form partnerships with hotels that are committed to sustainable practices. Look for certifications like Green Leaf or Fair Trade Tourism, which indicate a property’s commitment to reducing its environmental impact. These type of hotels typically offer energy-efficient appliances, recycling programmes, and even incentives for guests who opt for less frequent housekeeping services.
Sign up for programmes that help offset the carbon emissions associated with your employees’ travel. These include renewable energy projects, reforestation and any other accredited initiatives that counterbalance the environmental impact of business travel.
The heavier the plane, the more fuel it consumes. By reducing luggage weight, your business travellers can contribute to lower carbon emissions.
Encourage employees to support local businesses that prioritise sustainability by providing them with well-researched recommendations prior to the trip. This should include restaurants that source their ingredients locally and sustainably, local community programmes and places to shop sustainably.
Raising awareness among employees about the importance of sustainable travel is crucial. Provide training on how to make environmentally conscious decisions when traveling for work. This could include tips on packing, choosing sustainable accommodations and understanding the environmental impact of different transportation options.
Encourage digital documentation instead of printed materials for meetings and events. And always work with partners and vendors who minimise single-use plastics and promote recycling practices.
When organising events, prioritise venues that use renewable energy, recycle waste and implement other sustainable practices. Provide digital materials instead of printed copies and encourage attendees to use public transport or carpooling.
Implement systems to track and report the carbon emissions associated with business travel. By monitoring your company’s carbon footprint, you can identify areas for improvement and set measurable goals for reducing its environmental impact.
Sustainable business travel is not just a trend; it’s a necessary step towards a more responsible and environmentally friendly corporate culture. By implementing these tips, South African companies can significantly reduce their carbon footprint, contribute to global sustainability efforts, and position themselves as leaders in corporate social responsibility.
If you need assistance implementing a sustainable travel management policy, or any other corporate travel needs, contact Sure Corporate.
